The Elizabeth Buffum Chace Center is seeking applicants for the following position:

 

OFFICE MANAGER

Part-Time Office Manager (25–30 hours/week)
Location: Warwick, RI

The Elizabeth Buffum Chace Center is seeking a reliable, organized, and proactive Part-Time Office Manager to join our team.

 

This position is ideal for someone who enjoys variety in their day, has strong communication and problem-solving skills, and takes pride in keeping things running smoothly behind the scenes.

 

Key Responsibilities:

 

Office Operations

• Monitor and manage general email inbox and voicemails, directing messages to the appropriate staff

• Maintain connection of postage machine and copier

• Pick up and process daily mail

• Prepare and send donor thank-you letters

• Maintain and update key organizational documents (e.g., 501(c)(3), W-9, tax exemption)

• Handle general tech troubleshooting (Wi-Fi, alarms, computers) and coordinate with IT partner

• Order office supplies and maintain inventory (e.g., Staples, WB Mason)

• Track gift card donations and manage inventory

 

Vendor Coordination

• Serve as primary contact for vendors for multiple properties including:

  • Alarm (ADT), copier services, HVAC, plumbing, fire extinguisher inspections, etc.

  • Schedule annual maintenance and inspections for multiple properties

 

Reporting & Board Support

• Maintain and update Board materials (Board books, reports, emails)

• Support business manager with quarterly report materials

 

Temporary / Backup Duties (Maternity Leave Coverage)

• Assist with uploading grant documents to eCivis and other databases

• Prepare and submit monthly, quarterly and annual grant reports

• Track and manage donor data in Little Green Light database

• Ensure donor thank-you processes are maintained

 

Qualifications:

• Highly organized and detail-oriented

• Strong written and verbal communication skills

• Comfortable with basic tech troubleshooting

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Experience with donor databases and grants a plus (training provided)

• Ability to maintain confidentiality and work independently

• Demonstrated sensitivity to the dynamics of domestic violence and sexual assault, with the ability to work respectfully and effectively with individuals affected by trauma.​

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This is a part-time position (up to 30 hours/week), with a supportive, mission-driven team. You will be thoroughly trained by exiting staff. The ideal candidate will be someone who is flexible, dependable, and eager to support the work we do with compassion and care.

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To apply, please send a resume and brief cover letter and resume to Rachelc@ebchouse.org